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G.A.P HOLIDAY CLUB SESSIONS

Join us every school holiday for a week of fun, games and arts activities for 5 to 16 year olds

SUMMER 2025 HOLIDAY CLUB APPLICATIONS NOW OPEN
26th July & Monday 28th July - Friday 15th August 2025
Deadline for registrations is 7 days before begging of sessions.

Do you have a HAF code?*

Yes

What's your HAF code?*

Parent Name and Contact Details

Parent/Guardian First name*

Parent/Guardian Last name*

Email*

Phone*

Address*

Post Code*

Child's Basic Information

Child's First name*

Child's Surname*

Child's preffered name

Child's gender*

Child's Ethnicity*

Child's date of birth*

Month

Day

Year

Additional Information

Does your child have any allergies or specific dietary requirements (e.g. nut allergy, vegan, Halal etc.)?*

Yes

If so please let us know of any allergies or dietary requirements e.g. nuts, dairy, fish*

Does your child have any additional needs either diagnosed or awaiting diagnosis that we need to be aware of (e.g. neurodiverse, hearing impairment, medical conditions, mental health needs, assistance with personal care etc.)? *

Yes

The organising staff must be fully aware of any conditions your child may have.

If you have answered 'Yes', please tell us about any additional needs or disabilities so we can do our best to give your child a good experience?*

Is there any additional information we need to be aware of? You know your child best and we want to make them feel safe and understood whilst with us. Please state, in confidence, any health or other matters concerning your child's safety and wellbeing.*

Yes

If you have answered ' Yes' To the above question, please include any additional relevant information.*

Do your child have an EHCP?

Yes

Is your child undergoing an assessment or diagnosis?*

Yes

Is your child on the SEN register?*

Yes

Does your child have 1:1 support at school? *

Yes

Is English an additional language (EAL) for your child?*

Yes

If you have answered 'Yes' to any of the above questions, please provide relevant information.*

Session booking

What days will your child be attending?*

20th December - 12pm-4pm

22nd December - 12pm-4pm

23rd December - 12pm-4pm

3rd Janueary - 12pm-4pm

Fixed price

£10

Consent

Do you consent to your Activity Provider and Local Authority using activity photos and videos for marketing purposes?*

Yes

Do you give consent for your child to receive the necessary first aid treatment?*

Yes

Pickup

Pick up pin*

Additional Emergency Contact

First Name*

Last Name*

Phone*

Terms & Conditions

TERMS & CONDITIONS

Please read our terms and conditions below before submitting a registration form:

Registration deadline is at 5pm 3 days before the booking.
£10 Deposit to be paid at the day of registration and will be deducted from the final invoice.
Full payment due Friday the week before the booking via invoice/ pay link.
We are no longer accepting cash for invoices
Refunds will not be given for lateness, last-minute cancellations, illness and missed trips.
10% Sibling discount does not include extended family and does not apply to meals or trips
Staff must be informed of any additional needs and keep secure any medication that your child takes whilst at play-scheme.
Staff must be informed of spending money given to primary aged children and the money must be in a labelled envelope with the amount.
Managers have the right to send home or refuse entry to any child who does not adhere to the rules after 3 strikes or displays unsafe behaviours.
Please be aware that play-scheme may be cancelled if we do not reach minimum capacity by the registration deadline and deposits will be refunded if this is the case.

LATE POLICY

Any late changes after the deadline will incur a £5 admin fee.
Any payments not paid by deadline will result in loss of place.
£5 early drop off fee ( £5 every 15mins earlier for 12pm arrivals)
£5 late pick up fee (£5 per every 15mins of lateness) Continuous lateness exceeding 5mins daily will incur a late fee after 3 days.

Please note that failure to disclose all relevant information in relation to the recipient’s needs could result in their booking not being accepted and/or being cancelled at short notice.

I have read and agree to the terms & conditions above.

Deposit

£10

INFORMATION FOR HAF QUALIFYING KIDS

HAF FUNDED PLACES

Funding places are for EASTER Holidays only. Due to the demand for our clubs HAF funded kids can only access 4 free sessions per week over the Easter(eg only attend week two) to allow room for others to attend. Please be aware of this when making a registration. Any additional sessions will need to be paid for.

TRIPS

Trips are not covered by HAF funding so trip fees apply and are to be paid in advance along with childcare payments. There may be a limit to how many children can attend trips off-site, trips are booked on first come first served basis Those who are not booked on trips will remain at the centre and take part in activities on site.

G.A.P Entertainment Studios,

153 High Street,

West Bromwich

B70 7QX

Phone; 0121 553 2048

Email: info@gap-entertainment.co.uk

OPENING HOURS

Monday - 10am-2pm

Tuesday - 9:30am - 9:00pm

Wednesday -10am-2pm

Thursday - 9:30am - 9:00pm

Friday - Closed
Saturday: 9:30am - 5:30pm

Sunday- Closed